1. Who We Are
DominionSpace Office Ltd is a company registered in England and Wales (Company Number: 17338406). Our registered office address is 35 Ashfield Road, Fordhouses, Wolverhampton, WV10 6QX, United Kingdom. Our principal activity is wholesale of office furniture (SIC code 46650).
In this Privacy Policy, references to "DominionSpace", "we", "us", or "our" mean DominionSpace Office Ltd. References to "you" or "your" mean the individual using our website or submitting an enquiry to us.
For any questions about this Privacy Policy or how your data is handled, please contact us at: [email protected].
2. What Personal Data We Collect
We only collect personal data that you voluntarily provide to us by completing and submitting one of the forms on our website — specifically our Office Furniture Enquiry form or our Contact form. We do not collect personal data passively beyond any analytics cookies you may have consented to (see Section 7 below).
The personal data we may collect through our forms includes, where provided by you:
- Your full name
- Your company or organisation name
- Your email address
- Your telephone number (optional)
- Business type and workspace type information
- Furniture categories required, approximate quantities, and specification preferences
- Room or space dimensions and finish preferences
- Delivery address postcode and floor level
- Access notes or restrictions relating to the delivery address
- Required timeline or delivery date preferences
- Assembly or installation discussion preference
- Whether the supply requirement is one-off or repeat
- Any additional notes or context you choose to include
- Your enquiry type and any message you provide via the contact form
You are not required to provide all fields. Optional fields are clearly indicated on our forms. Providing more information helps us review your enquiry more effectively, but no supply or response obligation arises solely from submitting a form.
3. How We Use Your Data
We use the personal data you provide for the following purposes:
- To review and respond to your office furniture enquiry or general message
- To discuss furniture supply requirements, specifications, availability, and commercial arrangements
- To facilitate wholesale furniture supply discussions with you or your business
- To follow up on enquiries where relevant and appropriate
- To maintain a record of the enquiry and any supply discussions that follow
We do not use your personal data for automated decision-making, profiling, marketing to third parties, or any purpose unrelated to responding to your enquiry.
4. Legal Basis for Processing
Where you submit data through our enquiry or contact forms, the legal basis for processing is:
- Consent: You consent to DominionSpace Office Ltd using your submitted information to respond to your enquiry by ticking the consent checkbox on the form before submission.
- Legitimate interests: We also process your enquiry data on the basis of legitimate interests — specifically, the legitimate business interest in reviewing and responding to commercial furniture enquiry requests submitted to us.
5. Data Sharing
We do not sell your personal data to any third party. We do not share your data with marketing platforms or advertising networks.
Where necessary in the course of reviewing your enquiry — for example, where we need to check product availability, specification options, or delivery logistics with a third-party supplier or logistics provider — we may share relevant information with those parties. We take reasonable steps to ensure that any such sharing is proportionate to what is necessary and that appropriate safeguards are in place.
We may also share data where required to do so by law, regulation, or court order.
6. Data Retention
We retain personal data submitted through enquiry or contact forms for a reasonable period sufficient to fulfil the enquiry, manage any resulting supply discussion, and handle any follow-up correspondence. Once the purpose for which the data was collected has been fulfilled, and no ongoing supply arrangement or legal obligation requires us to retain it, data will be securely deleted or anonymised.
If you would like your data deleted sooner, please contact us at [email protected] and we will action your request in line with applicable data protection law.
7. Cookies
Our website uses cookies. A cookie is a small text file stored on your device by your browser when you visit a website. We use two categories of cookie:
- Essential cookies: These are required for the website to function correctly. They include our cookie consent preference cookie (
ds_cookie_consent), which records your cookie choices so we do not ask you again on repeat visits. You cannot opt out of essential cookies without disabling them in your browser, which may affect website functionality. - Analytics cookies (optional): We may use analytics tools to understand how visitors use our website. Analytics cookies are only set if you have provided your consent via the cookie consent banner. You can withdraw consent at any time through your browser settings or by clearing cookies.
For full details of the cookies used on this website, please see our Cookie Policy.
8. Your Rights
Under UK data protection law, you have the following rights in relation to your personal data:
- Right of access: You may request a copy of the personal data we hold about you.
- Right to rectification: You may ask us to correct inaccurate or incomplete personal data.
- Right to erasure: You may request that we delete your personal data in certain circumstances.
- Right to restriction: You may ask us to restrict the processing of your personal data in certain circumstances.
- Right to data portability: Where processing is based on consent or contract and carried out by automated means, you may request that we provide your data in a structured, commonly used, machine-readable format.
- Right to object: You may object to processing based on legitimate interests. We will consider your objection and cease processing unless we have compelling legitimate grounds to continue.
- Right to withdraw consent: Where processing is based on consent, you may withdraw consent at any time. This does not affect the lawfulness of processing carried out before withdrawal.
To exercise any of these rights, please contact us at [email protected]. We will respond within the timeframes required by law.
9. Complaints
If you have concerns about how we handle your personal data and are not satisfied with our response, you have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK's supervisory authority for data protection matters.
You can contact the ICO at ico.org.uk or by calling their helpline. We would, however, appreciate the opportunity to address your concerns directly before you contact the ICO.
10. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or the operation of our website. When we make changes, we will update the "Last updated" date at the top of this page. We encourage you to review this policy periodically.
Continued use of our website or submission of enquiries after changes to this policy have been published constitutes acceptance of the updated policy.
Contact
For all data protection enquiries, please email: [email protected]
DominionSpace Office Ltd
35 Ashfield Road, Fordhouses, Wolverhampton, WV10 6QX, United Kingdom
Company Number: 17338406